Guide for Presenters & Chairs

Instruction for Presenters

<Oral Presentations>

Windows PCs are available for use in presentations. If you use a Macintosh, please bring your own computer with you. Please be aware that you will be unable to use slides, videos, or similar media.

1) Presentation Times
  • In symposia, workshops, and morning sessions please adhere to the time limits indicated by the chair.
  • The time limit for general oral presentations is 7 minutes, with 3 minutes of Q&A.
  • A yellow lamp will flash 1 minute before the end of the presentation time, and a red lamp will flash at the end of the time. Please adhere strictly to your allotted time.
2) Specifications of the Computers Used at the Venue
OS Windows7 *Resolution: XGA (1,024 × 768)
Software Microsoft Office PowerPoint 2003, 2007, 2010, and 2013
3) Presentation Data
  1. Please save your data on a USB flash memory stick (or CD-R) and check that it works on another computer before bringing it to the meeting. Please name the file in the format of “Presentation Number_Presenter’s Name.” Please also bring a backup of your presentation data in case of unexpected circumstances. Please save only your presentation data on your memory device. Any data handed over to us will be deleted after your presentation.
  2. If you wish to use video or audio materials, please bring your own computer with you and inform the operator at the PC Preview of it. Video files must be produced to be playable with the codec included in the Windows Media Player 11 initial state. (WMV format is recommended for file production.)
  3. D-Sub 15-pin (mini) cables are available at the PC Preview. Some Macintoshes and other computers are only fitted with HDMI output, and these cannot be used for image output without an adaptor. If you are bringing this type of computer, please bring your own external output connector together with your computer. Please also be sure to bring a mains power cable in case the battery in your computer runs out.
  4. Please be sure to scan for viruses.
  5. If you are bringing your own computer, please turn off any screensaver or energyconservation settings in advance.
  6. To ensure that your presentation proceeds smoothly, please do not use presenter tools.
  7. Please unlock any password required by your computer when it wakes up from sleep mode or is restarted.
4) Presentation Data Reception
  1. The PC Center is located in front of the Room E (4F Ohgi).
  2. Please complete the reception procedures and data preview by 60 minutes before your presentation is due to start.
    Presentation Data Reception Times
    April 27 (Thursday) 8:00–19:00
    April 28 (Friday) 7:30–19:00
    April 29 (Saturday) 7:30–18:00
  3. If you are bringing your own computer, please give it yourself to the operator at the computer operator’s desk in the session room (at the front left in the room) 30 minutes before your presentation. It will be returned to you at the computer operator’s desk right after your presentation.
5) Devices for Use for Presentations
  1. Please use a keyboard and a mouse provided on the podium for your presentation.
  2. The monitor screen on the podium will be set on standby with your presentation data open in PowerPoint.
6) Conflicts of Interest

Research carried out in collaboration with industry may not only benefit society at large (public interest) by means of the results obtained from fulfilling academic and ethical responsibilities;
benefits such as money, status, and rights (private interests) may also arise as a result of industrial collaboration. A situation in which these two interests both arise in an individual researcher is known as a conflict of interest (COI).
The Japanese Society of Pathology requires that all authors of presentations given at the Annual Meeting disclose any conflicts of interest they may have.
All presenters are requested to include a slide on conflicts of interest (see example below) as the second of their presentation slides (immediately following the title page), or to include it at the bottom in the case of a poster presentation. Please see the links to the Japanese Society of Pathology below for further details.
http://pathology.or.jp/side/coi-m.html

Click here for COI form (PowerPoint)

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<Poster Presentations>

1) Presentation Times

Please display your poster(s) on the presentation panels provided in the poster session room.
Pushpins for displaying your poster(s) and ribbons for presenters are distributed on each panel.

Poster Presentations (General)

Poster presentation and Q&A will be conducted with a designated chairperson. The allocated time for each presentation is 6 minutes, with 2 minutes for Q&A.
Please be punctual for smooth operation.
English is recommended for the poster language (Presentation can be in Japanese).

Poster Presentations
(Intern and Undergraduate Students)

Poster presentation and Q&A will be conducted with a designated chairperson. The allocated time for each presentation is 6 minutes, with 2 minutes for Q&A.
Please be punctual for smooth operation.

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2) Times for Display, Presentation/Q&As, and Removal
Poster Presentations (General)
April 27 (Thursday) April 28 (Friday) April 29 (Saturday)
Installation 8:00–9:30 8:00–9:00
Presentation/Q&As 16:20–17:20 15:40–16:40 14:30–15:30
Removal 19:10–19:40 15:30–16:00
Poster Presentations (Intern and Undergraduate Students)
April 29 (Saturday)
Installation 8:00–9:00
Presentation/Q&As 14:30–15:30
Removal 15:30–16:00
3) Conflicts of Interest

In the same way as for oral presentations, all presenters must indicate any conflicts of interest at the bottom of their posters.

4) Important notice

Any posters left after removal time will be removed by the secretariat. They will be kept in the secretariat office during the meeting, however, please note that they will be discarded after the meeting.

Instruction for Chairs

<Oral Presentations>

  1. Please be seated in the "Next Chair's Seat" (right front in the session room) at least 15 minutes prior to the start of your chairing session.
  2. There will be no announcement of starting sessions from the secretariat. Please start it at the chair’s seat on the scheduled time.
  3. The time limit for general oral presentations is 7 minutes, with 3 minutes of Q&A.
    A yellow lamp will flash 1 minute before the end of the presentation time, and a red lamp will flash at the end of the time. Please adhere strictly to your allotted time.

<Poster Presentations (General / Intern and Undergraduate Students)>

  1. Please check-in at the “Poster Chairs’ Desk” at least 15 minutes prior to the posters session.
  2. There will be no announcement of starting sessions from the secretariat. Please start it on the scheduled time.
  3. The allocated time for each presentation is 6 minutes, with 2 minutes for Q&A. Please be punctual for smooth operation.